The Shire of Plantagenet is seeking an organised, customer-focused Community Safety Administration Officer for a part time role at 0.5 FTE on a fixed term maternity leave contract. Provide administrative support to the Rangers, Community Emergency Services Manager (CESM), Bushfire Risk Management Coordinator (BRMC) and Community Safety Coordinator.
Working under the direction of the Community Safety Coordinator, you will help keep community safety services running smoothly through accurate records, helpful customer service, meeting coordination and reliable follow-up. This office-based role suits someone who enjoys varied administration work, handles sensitive information with care and manages agreed priorities within part time hours.
What You Will Be Doing
- Customer service and enquiries: Respond professionally to telephone, email and counter enquiries, provide approved information and refer urgent, sensitive or complex matters to the responsible officer.
- Records and Ranger administration: Maintain service requests, registers and databases, assist with dog and cat registration administration, and prepare officer-approved compliance correspondence.
- Meeting and committee support: Arrange meetings, collate agendas and papers, prepare minutes and maintain action registers for emergency management, bush fire advisory and other community safety meetings.
- Emergency and bushfire administration: Assist the CESM and BRMC with contact lists, document control, program records, training bookings and volunteer bush fire brigade administration.
- Finance and reporting support: Assist with purchase requisitions, invoice checks, grant records, service statistics and routine reporting for review and approval by the responsible officers.
- Team coordination and handovers: Manage bookings, administrative deadlines and follow-up, maintain work instructions and handover records, and support continuity of service within the role's 0.5 FTE arrangements.
What You Will Bring
- Demonstrated administrative experience, including customer enquiries, document preparation, data entry and records management.
- Sound skills in Microsoft Word, Excel and Outlook, with the ability to learn corporate databases and records management systems.
- Clear written and verbal communication and strong customer service skills, including the ability to remain calm and professional with difficult enquiries.
- Strong attention to detail and the ability to prepare accurate correspondence, meeting records and administrative information.
- The ability to organise work, manage competing priorities and meet agreed deadlines within part time hours, both independently and as part of a team.
- Discretion, sound judgement and integrity when handling confidential or sensitive information.
- Experience in local government, emergency management or committee support, and a relevant business administration qualification or equivalent experience, would be well regarded.
Why Join Us?
Use your administration skills to support services that help keep the local community safe. You will join a small, supportive team and contribute to a varied work program across Ranger services, emergency management and bushfire risk management during a 0.5 FTE maternity leave contract.
How To Apply
Applicants are encouraged to review the Position Description and address the requirements of the role in their application.
For a copy of the Information Package, please visit the Shire’s website, www.plantagenet.wa.gov.au or phone (08) 9892 1111.
Applications addressed to the undersigned, including a cover letter and resume, should be sent to [email protected] or mailed to PO Box 48, Mount Barker WA 6324 by 4.15pm, Wednesday 11 November 2026.
The Shire of Plantagenet is an Equal Opportunity Employer and is committed to creating an equitable and diverse workplace. We actively encourage applications from people with disability, people from culturally diverse backgrounds, and Aboriginal and Torres Strait Islander peoples.